How do I register my students?

You can register your students using the 'Register Students' button on your teacher dashboard.

Registration Checklist:  
Do I need to register my students? 
What information do I need?
How do I register my students?

Do I need to register my students? 

Depending on your school, your students may be automatically registered and linked to your institution.  Check whether you need to register your students

What information do I need? 

If you're a teacher registering accounts on behalf of students, you will need a student list with the following information:  Email address, First name, Last name, Gender (optional), Grade

How we manage your students' personal information is explained in our privacy policy.  

How do I register my students? 

  1. From your teacher dashboard, click the 'Register Students' button. 
  2. Enter student details, or import from your student list via a spreadsheet or Google Classroom.
  3. When you've added all the students that you wish to register, click the blue 'Register Students' button. 

If you want to remove a row, click the red cross at the end of the row to delete it. If you want to delete all rows, click "Clear All". 

That's it!

There's more detailed information about the registration process below, including how to import your student list, and what warnings and errors mean. 


More information about registering students

I want to manually register students
I want to import my student list from a spreadsheet
I want to import my student list from Google Classrooms
I'm seeing errors when I try to register my students
What's the difference between errors and warnings?

I want to manually register students

If you have a small number of students, or you don't have a student list, you can just type in your student details. If you do this, make sure to double-check the spelling and email addresses! 

  • In the first row, type in the student first name, last name, and email address. These fields are required to be completed. 
  • Select their grade and gender from the drop down menus. You must select something in the grade column; gender is optional.  
  • If you want to add them to a group, add the group name in the Group box. This is optional - if you don't want to use groups, you don't have to put anything in this box. 
  • If you want to add another student, click the 'Add Row' button, and enter the next student's details. 
  • When you have finished entering the details for all your students, click the blue 'Register Students' button to finish your registration!

I want to import my student list from a spreadsheet

If you have a large number of students, it's usually easier to import your student details from your student list! Make sure you have a student list with the following information for each student: first name, last name, email address, grade, gender (gender is optional). 

It's simplest if you use our spreadsheet template and copy your student details into it. This will make sure that all the fields are exactly correct. 

  • On the Register Students page, click the 'Import' button and click the spreadsheet option.
  • Then click 'Download' to download the template.
  • Open the template spreadsheet and delete the example students. Don't delete the headings though!
  • Copy your student details into the appropriate columns in the spreadsheet. All the columns are required except for Gender and Group. 
  • If you want to add your students to a group, add the group name in the Group column. This is optional - if you don't want to use groups, you don't have to put anything in this box. 
  • Save the spreadsheet!
  • Upload the saved spreadsheet. 

Importing students from a spreadsheet will add the students to the Registration table. You can still check these details and add or remove rows before finalising your registration. 

I want to import my students from Google Classroom

If you already have your classes grouped in Google Classroom you can import those classes to registration list.

  • On the Register Students page, click the 'Import' button and click the Google Classroom option.

  • Follow the Google Classroom wizard to connect your Google classroom to Grok Learning. 
  • Select the Google Classroom Course you want to add, then click next.
  • Choose the students and teachers you want to register. You can optionally add all students to a group or a grade. (Or you can do this on an individual basis in the next step)
  • Your selected students and teachers will be added to the registration table. If you didn't select a grade in the previous step you'll need to set the grade for each student here. (You can optionally set groups and genders here too.)

I'm seeing errors when I try to register my students

Errors may appear when you try to register students and the information doesn't match our requirements. Examples of things that might results in errors are: missing name, missing email address, malformed email address (eg. 'chicken' is not a valid email address; 'jane@example' is also not a valid email address). 

❗All errors need to be corrected before you can finish registration. 

What's the difference between errors and warnings?

Warnings are different from errors. Warnings may appear when our system tries to guess the information that you meant to type in. They are designed to help you check that you have entered the correct information! For example, if you register a student named 'Jane Johnson' with the email address 'janjohnson@gmail.com', our system will give you a warning, because it looks like the email address should be 'janejohnson@gmail.com'. 

⚠️Warnings do not need to be fixed before you finalise your invoice, but we will ask you to confirm that you have checked all the warnings before proceeding. 

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